This book has been used successfully by 4h programs in many states. Keep all bills and receipts, and all other information. Treasurers manual, california 4h youth development program, the university of california, 2003. Treasurers record book wvu extension service west virginia. The treasurer must use the missouri 4h treasurer record book y672. Use this 4h treasurers record book 4h 474 to keep your records. Treasurers manual, california 4h youth development, the university of california, 2003. Washington state 4h treasurer s book draft document. Use the secretarys resource guide to keep accurate minutes and other records for your club.
The treasurer s report informs members of the clubs financial activity since the last meeting. This north carolina 4 h treasurers notebook is designed for use by the treasurer and the leader so that together they maintain all financial records. In most counties, preapproval is needed in order to start a fundraisi. This record book will help prepare you to be successful. Illinois 4h club annual financial statement itemization of miscellaneous expenses required. Apr 20, 2020 4h treasurers record book 388025 4h882 this publication is available in interactive pdf format. An audit was conducted after the end of the 4h year september 30. Your club members have bestowed upon you both an honor and a responsibility. Complete the treasurer s report and present it to the club at each meeting. It is up to the good judgment of the county 4h staff to decide how a dividing club splits its money.
The following publication was helpful in preparing of this publication. If you are the first treasurer, work with your group leader to open a 4h bank account. Colorado 4h club treasurer book colorado state university. Unit and county treasurer records should be kept for a minimum of seven years. Completes the annual 4h group financial report and has it approved by the group, and submits. The treasurer and all the other officers of your 4h group are representatives of your 4h club or group. Instructions to the treasurers the 4h group placed upon you the responsibility of keeping the financial records. Treasurers handbook, minnesota 4h youth development, university of minnesota extension service, 1998. This version was revised by julie chapin, 4h program leader, and by priscilla martin, editor, extension 4h youth development.
It meets a variety of fisc al accounting needs and is designed for 4h club. Include the name of the person or business that provided the gift. Keep an accurate record of all money received and how all money is used. Inform the bank in which your groups funds are deposited that you are the new treasurer. Fundraising activity must abide by federal, state, and local laws as well as university of minnesota 4h policies. Some suggestions are to use the club treasury as if the club closed, or to divide the money according to the number of members in each of the two parts. As a 4h treasurer, you are responsible for protecting the good name of 4h. Disbursement must be for the good of the total 4h group and made through a majority vote of members.
Jul 04, 2017 a treasurers report was presented at each business meeting. S7010 4h treasurers record book penn state extension. At the end of each 4 h year, the financial record must be. Help the new treasurer transfer the account and explain records when necessary. Mississippi 4h club, mississippi state university extension service, form 1019. The university of maryland extension programs are open to all and will not discriminate against anyone because of race, age, sex. S7010 4h treasurers record book pennsylvania 4h penn. In most counties, preapproval is needed in order to start a fundraising. Neither adult leader may be the treasurers parent or guardian. All 4 h accounts must have at least two club or group members authorized to sign checks. Cover page pdf, 1 page, 71 kb cover page word, 1 page, 152 kb duties of 4h treasurer pdf, 1 page, 98 kb duties of. The r eceipt book should be passed on to the new treasur er.
You represent your own groupand the 4h program throughoutthe state. Be careful not to mix your personal funds with 4h funds. West virginia 4h unit treasurers record west virginia university extension service 4h45394 handbook for 4h club officers west virginia university extension service 4h80096 michigan 4h club treasurers record book michigan state university extension 4h 1203 revised in 2004 by zona hutson, doddridge county extension agent. Synthesis, dna binding affinity and anticancer activity of. S7010 4h treasurer s record book s70104h treasurer srecord book. This complete 4h treasurer book and all the supplemental forms are. Your fellow 4h club members have shown their confidence in you by letting you have this responsibility. Establish a common understanding of the definitions, tools and expectations that pertain to treasurers of 4h clubs and groups, and to county council, board and committee treasurers. Arrange for an audit before giving the new treasurer the records. Receipts must be written and provided for all funds the club collects. A property inventory list was developed and new property was added to the list. Reconcile the monthly bank statements with the club treasurers book. Glen whipple, director, university of wyoming extension, university of wyoming, laramie, wyoming 82071.
This book will assist you in doing a good job and help you to make sure you follow the necessary rules and policies regarding the use of the 4h name and emblem. Florida 4h treasurers manual, page 4 at the beginning of each year, club officers should sit down with the club members and determine what types of projects and activities they would like to do during the year. It contains all the information and report forms needed for the treasurer to make monthly financial reports to the 4h club and provide the annual financial summary. Kansas state university agricultural experiment station and cooperative extension service. Beginning the 4h year s keep a record of the club finances on pages provided in this book. H secretarys book sample minutes for a clothing club our first meeting of the new club year was held at mary martins home at 7. Being the treasurer is a very important position in your club. Place an asterisk by items that were purchased or received as gifts this year. Disbursement must be for the good of the total 4h group and. Attend the officers training session when it is held.
Issued in furtherance of extension work, acts of may 8 and june 30, 1914, in cooperation with the u. Fundraising efforts need to be an activity where 4h members learn skills. This new version will allow the treasurers book to be more organized, use less paper, as well as be more. References 4h treasurers record book, kansas state university agricultural experiment station and cooperative extension service, 2005. All club treasurers should submit club treasury information regardless of whether they wish to compete for awards and regardless of whether their club is submitting an honor club application. A resource for 4h club treasurers university of florida. This new version will allow the treasurers book to be more organized, use less paper, as well as be more easily stored and transferred between club members. A new class of tricyclic heterocycles 4hbenzog1,2,3triazolo5,1c1,4oxazocines was synthesized through a knoevenagel condensationazidealkyne cycloaddition. Each treasurers book that is submitted for evaluation has the potential to earn 100 points.
This handbook is intended to accompany c1059e, 4 h leaders guide to handling. It contains all the information and report forms needed for the treasurer to make monthly financial reports to the 4 h club and provide the annual financial. It is acceptable for the club to use commercial soft ware or other means to keep 4h financial records, as long as the information required in the mis souri 4h treasurer record book is maintained and policies outlined in y672 are followed. If you dont know, say you dont know but promise to get them the answer. Jul 04, 2017 guide your treasurer through contacting the bank to determine what will be needed to accomplish this task. Treasurers with the information they need to perform their responsibilities correctly and. Ohio state university extension tuscarawas county, treasurers book, page 2 content revisions january 23, 2020 branding revised october 2018. Treasurer book judging guidelines the 4h club treasurers information should be completed and turned into the extension office by september 10, 2019. As the treasurer, you represent your own group and the 4h program throughout the state. It contains all the information and report forms needed for the treasurer to make monthly financial reports to the.
Secretarys record book 3 secretary welcome congratulations on your new role as your 4h clubs secretary. Representing others is one of your most important responsibilities because it exists at all times not just while you are at 4h events. Your skills, abilities, standards, ideals, speech and even smiles represent north carolina 4hers. The treasurers are responsible for the 4 h funds until the successors are elected. The point value is the total possible points that can be earned. A treasurers report was presented at each business meeting. Florida 4h treasurers manual, page 7 guidelines for planning a 4h fundraiser it is important to estimate the amount of money your club will raise from a fundraiser. When a 4h organization opens a checking account, the banking institution will require. The pr eferr ed method of payment for any 4h expense is by check. This publication is available in interactive pdf format. Treasurers manual california 4h youth development program. Treasurers address phone illinois 4 h clubs illinois 4 h clubs record book. This handbook is intended to accompany c1059e, 4h leaders guide to handling. Treasurers book in good condition with all information.
Familiarize yourself with the whole book before beginning your term as club treasurer. Michigan 4h treasurers record book 4h 1203 last revised in october 1997. Bank statements were available at each business meeting. Have your treasurers book checked and signed audited by the leader and at least one member at the end of the club year. Missouri 4h treasurer record book extension sauk county. Dec 04, 2017 a treasurers report was presented at each business meeting.
Oklahoma 4h club management system 2 about this guide this guide has been written primarily for the youth treasurer in mind. Missouri 4h treasurer record book university of missouri extension. For any group to make wise decisions regarding the use of the money it has earned. Michigan 4h treasurers record book 4h1203 last revised in october 1997. Completes the annual 4h group financial report and has it approved by the group, and submits it to the ndsu extension service county of. However, the principles are applicable to funds handled by adults as well. Therefore, the responsibilities of the 4h club treasure r are quite different from thos e of the treasurer of a private company.
Youas the treasurer and all the other officers ofyour 4h group are representativesof your 4hclub or group. A resource for 4h club treasurers edis university of florida. Fritz and bruce smith, with help from jim dompier and roger manning. All club donations should be acknowledged in writing to the donor. Contains information regarding financial policies and. The university of maryland extension programs are open to all and will not discriminate against anyone because of race, age, sex, color, sexual orientation, physical or mental disability, religion, ancestry, or national origin, marital status, genetic. This 4h treasurer s book was originally published by the university of michigan and has been adapted for colorado 4 h. Minnesota 4h youth development, university of minnesota extension service. List all items that belong to the 4 h club, whether purchased with club money or received as gifts. The receipt book should be passed on to the new treasurer.
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